Donations of books or other materials will be accepted when space allows. Books donated to the Library will be processed and placed on the shelves, used in book sales, or discarded in a manner determined by the Director or Branch Manager of the Williams County Public Library. All gifts must be unqualified. Materials not added to the collection will not be returned unless requested by the donor.
Board Policy:
Meeting rooms are available at some Williams County Public Library locations. Use of these rooms is free to non-profit organizations. The Library also has meeting rooms available at some locations for a rental fee.
Administrative Procedure:
Requests for use of meeting rooms will be approved by a Library Manager or Coordinator or the Administrative Assistant.
Reservations are required and a Meeting Room Agreement form must be filled out.
Organizations may be required to verify non-profit status in order to qualify for free room use.
Individuals or for-profit organizations may use library meeting rooms for private meetings or social events. No admission fees may be charged or products or services sold by any business, outside group or organization using the Library meeting room.
A. Materials
Memorials are an important part of our mission of service at the Williams County Public Library. The deep meaning and wonderful gesture associated with memorials and gifts must be held in high regard. The Director or Branch Manager will work closely with those wishing to place materials in memorial. The following procedures will be followed when accepting and processing memorial materials.
The Library gratefully accepts monetary gifts from individuals, businesses, or organizations in order to help supplement the Library’s budget and increase our service capabilities.
Gifts of these types include bequests, charitable trusts, and monetary donations and may be given as unrestricted funds or with stipulations on their use.
It is the responsibility of the staff to inform the Director of the library when donors wish to give gifts of this nature. Staff can accept monetary gifts contingent upon final approval of Director.
Under the 1976 Copyright Act, libraries may provide limited copying services for their patrons. The following guidelines must be followed for the library to comply:
Courteous, efficient and effective service to all patrons of the Williams County Public Library is expected and required of all Library employees. Failure to provide this level of service will be viewed by the Library administration as just cause for disciplinary action which could include suspension or dismissal.
Courteous service includes politeness, civility and discretion.
Integral to the Mission of the Williams County Public Library (WCPL) is the provision of information to meet the needs of our patrons. WCPL endeavors to develop collections, resources, and services to fulfill this mission. It is within this context that WCPL offers access to the Internet and office productivity applications.
WCPL supports the concepts of intellectual freedom and of equitable access to information, and does not control or censor databases or services available through the Internet.
Board Policy:
Williams County Public Library (WCPL) provides free Internet access points or "hot spots" at select locations of its facilities during normal library business hours for users with portable computers or devices capable of receiving wireless signals. These access points will allow users to access the Internet from their laptop computers when sitting within range of the access points.
Administrative Procedure:
Acceptable Use
The Library’s administrative and financial records shall be retained in accordance with the following criteria. A file shall serve as the official record of all actions taken by the Records Commission. The file shall contain all disposal lists and approvals. Records shall fall into two (2) categories, permanent and non-permanent. The following show the retention period of specific types.
PERMANENT
All Williams County Public Library buildings and property are designated as smoke-free environments.
Smoking and vaping of e-cigarettes or other vaping devices is prohibited within any building or vehicle, and on any property operated by the Williams County Public Library System.
Approved January 18, 2021
